Friday, 22 January 2010

Office Administrator - Tanzania Jobs

Our client is a major distributors and suppliers and hold exclusive rights to several products from multinationals of Agro Chemical inputs.

Position: Office Administrator - Tanzania

Being the first point of contact in the Planning office this necessitates answering all telephone calls and re-directing as required, and greeting all visitors to the office in a congenial, efficient manner

Receiving, opening and distributing office mail thus ensuring that the correspondence record for Council meetings is accurately maintained, that all outgoing mail is formatted and dealt with promptly, and that a variety of mailing/contact lists is continually updated

Filing and Record Keeping:
• Maintaining filing system, including creating new files, classifying material to be filed, filing and retrieving correspondence and reports, and maintaining related data systems
Financial Administration
• Prioritizing payments of all incoming invoices, checking price extensions, correlating invoices with purchase orders, determining if costs are within policy limits, following procedures for authorization of payment, recording all cheques issued for approval at Council meetings, maintaining computerized accounting system including inputting monthly entries, issuing monthly Cost Variance reports and tracking cash flow
• Prepares monthly variance reports and three summary variance reports, one near the beginning of the year; another half-way through and one at the end
• Record actual expenditures for the planning process in each region and compare to planned expenditures
Office Administration
• Performing general office duties such as photocopying, collating reports, maintaining a variety of office supplies, receiving/sending faxes, monitoring the maintenance of all office equipment and the required supplies, registering all warranties on acquisitions and tracking all pertinent info required for future reference
• Composing routine/non-routine correspondence for the Planning Director’s signature from general, oral or brief written instructions in response to inquiries or as requested
• Proficient in advanced computer skills, including a thorough working knowledge of Microsoft Office, Excel, Simply Accounting, desktop publishing, data base and other relevant software packages
• Ability to communicate effectively orally and in writing, able to handle confidential matters, to be tactful, diplomatic, and use good judgment while working in stressful/pressure situations
• Demonstrated ability to operate and maintain office equipment such as fax and photocopy machines, multi-media technologies, over-head projectors, tape recorder, amongst others
• Excellent interpersonal skills, ability to work independently yet be an integral team player
• Ability to maintain organized and accurate records, filing system and files, library/data systems


• Bachelor’s degree in Business Administration, Diploma in Business Administration.
• A minimum of 5 years experience in a similar position.
Send your CV to milkah @ by 28th January 2010.

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